Take a minute from your life and list the thing you value most. Like other people, your list includes family, friends, health, wealth, and time.
In the list, you can get everything back but once you lose your time. You never get it back. You might say your spouse world to you. But fifty percent of married people get divorced and then married again, suddenly a new person will become the love of their life.
Take an A4 size paper and write down 1440 on it. As you have only 1440 minutes in a day and once the time is gone. You will not get it back. Keep reminding yourself, you have a limited time, use it wisely.
Crystal clear morning routine of successful people.
Successful people start their day with drinking water, workout, meditation, gratitude, writing a journal, listening rich audiotapes, and having a healthy breakfast. Investing the first 60 minutes of a day in strengthening the mind, and body.
Hal Elrod, the author of the miracle morning also credits his morning routine for his success. He belief, you should start your day with discipline and dedicate time for personal development. The concept of morning miracle is not to do more to achieve more but to enhance your knowledge so you can do less and achieve more.
Time management; depend on energy, not on time.
The ultimate secret of time management is not the time. As you cannot manage your time, no matter what you do. But time management means is to get more done with less stress. And the real secret of getting more done is to maximize your energy.
Do you fall asleep at your desk? Do you feel sleepy an hour or two after having lunch? If the answer is yes. You can understand physical and mental energy varies with time and can hamper your performance.
Here is a handy trick you can use to have more energy.
- Schedule your time for rest and refocus.
- Instead of doing all at once take a recharge break of 5-10 minutes after every 60 to 90 minutes.
- Develop a workout habit in morning. As it gives you a quick boost of energy.
- Never sacrifice sleep for productivity.
- Set a deadline for everything you do. As deadline enhance your focus and fade away distraction.
Downside of to-do list.
A to-do list is a wish-list, where you put a series of tasks, you need to do before the end of the day. But, the drawback of to-do list. It does not differentiate between the task that requires a minute or an hour to do. Plus, it also not differentiates between the tasks that need low willpower as well as high. When you hold your to-do list in your hand, you will have lists of tasks to do. Chances are you will pick the one that is easy to do.
Here I am not saying to do list is bad. It is useful in some cases. Especially when you are a newbie and you want to complete some tasks. In this case, the to-do is like a baby walker. That helps you to go through the day and have some tasks completed.
But, if you created a long to-do list, it will cause you stress. As there are still some tasks you need to do before climbing to bed. Successful people use a calendar, instead of to-do list, to manage time. Calendar assists to get things done at a specific date, without any stress.
Find your MIT and wipe out before the end of a day.
Find one thing. The one thing that contributes to your life. Your most important task (MIT) is what you have to do before the end of the day. Successful people have one thing to do before the end of the day.
Once you figure out your most important task. The next step is to find activities that help you to do it. Your goal must be specific and measurable so you can measure your progress with time. Make a habit of investing the morning hours in doing the important tasks. Do the work without interruption; no mails, no calls.
Complete your vital tasks in the first two hours. As morning hours are the most productive hours. Successful people do unpleasant tasks in the morning. As they know, in the morning hours, brain performance is at a peak.
Split your work.
Split your task into three categories: Drop, delegate, and redesign.
Drop: The tasks you can drop.
Delegate: The tasks you can outsource from other.
Outsourcing is a process to cut the burden from your shoulder and get the task done. With internet access and project management tools like Asana or Slack. You can work with the team at remove location.
Redesign: Thinking through the task to find the next efficient way to get it done.
To put the rule into practice, make a list of all the tasks you want to complete before the end of the day. And then split them in three categories.
Audit your time every month and find a way to delegate at least 15% of what you are doing now. Once you begin to outsource your low-value tasks. You can focus on your strength and passion for highly valuable tasks to produce more output.
The 80/20 Rule.
Pareto noticed that in his garden twenty percent of the pea plant produces 80 percent of the peapods. He analysis 80 percent of the output depends upon the 20 percent of the work.
Example: 80 percent profit comes from 20 percent customer. 80 percent time you spend with 20 percent friends and family members.
The take away is to find and become extraordinary in 20 percent tasks that give you 80 percent outputs. Once you find your 20 percent you can free up yourself to do other activities you love to do.
Have three treasures of life.
Jim Rohn a self-made millionaire guide to have three treasures to become a wealthy, healthy, powerful and unique individual.
The first treasure is to have a lot of pictures. As picture bring happiness on your face, The second treasure is your library. Develop a habit of reading books. And set up your library. The third treasure is journal. Write your journey and ideas that pop in your head. Plus, the journal also helps you to control emotions and feelings.
Successful people always to journalism and carry a notebook to collect thoughts. You can even check out the notebook images of 20 famous people.
A flood of Request.
Successful people who have acquired some kind of business and financial success, receive thousands of inbound requests to do lunch, have coffee each day.
Email, social media, text message makes it a lot more easily for other people to contact you. But you have to understand, in every yes, you are saying no to something else’s. Instead of feeling guilty to say no. Allow yourself to say no to everything that does not support your goal.
Successful people plan meeting with agenda.
An effective meeting begins with an effective agenda. Plan your meeting agenda. You can use some handy tips to enhance your meeting output.
- Define the purpose of the meeting.
- Analysis invited participants, and the rule is, the less is better.
In research, it finds out, stand up meetings are more effective than sit down meetings. Sit down meeting requires more time to reach a decision, plus produce a less quality outcome than stand up meeting.
Sorting your email.
How you read your emails? If you are like most people who click on each mail as soon as it appears in the inbox and read it. But the chances are less that you answer each mail as you open up. You actually open an email, read it, and then close it. After some time, you do all over again and answer to each mail.
A very powerful tactic you can use is to touch it once. Once you open your mail act immediately. If you want to connect with the sender at a specific time, set an appointment on the calendar.
De-Clutter your mind.
Always carry a notebook and pen in your pocket. Develop a habit of capturing everything in notes, instead of putting in your head. Successful people use notes to remember everything. Notebook works like an external brain. And make your biological brain relax from the minute details of everyday life.
An Accountability Partner to have an eye on you.
Procrastinating is the habit of doing an unimportant and pleasurable task than important tasks. To beat procrastination, you should learn two concepts.
- You procrastinate as you lack motivation and energy to work on your goal.
- You procrastinate because you are not working on your dream. Your plans are not motivating you to do the tasks.
To stop procrastination, you should have an accountability partner. The partner to keep an eye on you, either you are working or not. If you make a promise, that you will execute a specific task. You will less likely to procrastinate. Because nobody likes to break promises with love once.
Time management to do things you love.
Sheryl Sandberg, the Facebook COO leaves work at 5 pm. Andy Grove the former President leaves work at 6 pm. Leave the office when the time is up, not when you complete the work. You do not need to burn hours, putting a cross mark in front of your to-do list. Instead, think through your priorities, schedule time for each and start working on it, from the starting hours.
Withdrawal the spare time from your busy schedule to do what you love. It is about prioritizing. If something is important to you, you will always find the time.
George Bush value reading, he reads two books a week. It is his way to get smart and release stress.
There is no perfect system that works for everyone. And you do not need to execute the entire secret to become more productive. Hit and trial to figure out the method that suits you.
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Above article is the extract version of the book “15 Secrets Successful People Know About Time Management” written by “Kevin Kruse”.
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