As you go through the article you will earn 15 techniques to stop procrastination and get more done in less time.
Setting up your priorities by ABCD technique.
The more you invest your time in planning and setting priorities before you begin the more important thing you will do and faster you will get them done.
The ABCD method is used to set priorities between your most important tasks to least important. This method is used to find out what needs to be done first and what needs to be done last.
The working of this method is to make a list of every task for the day ahead. Suppose you create a list of ten items you need to do tomorrow.
Now all the tasks are not as important as few once. Place A, B, C, D and E next to each task on your list before you begin the first task.
In this A, B, C, D, and E each alphabet has its own priority level. Put A alphabet next to the task that is very important and you need to do it anyhow. If you have more than one a task then, you can use A-1, A-2, A-3 and so on.
Alphabet B define tasks you should do. Likewise A-1, A-2, A-3. If you have more than B tasks you can put B-1, B-2, B-3 next to each item.
The C alphabet is used to define a task that would nice to do but if you eliminate there will be no consequence. Whether you do it or not.
The D alphabet defines tasks that you can delegate to someone else. Delegate your tasks to someone else to make more spare time to do important tasks.
The E-tasks are the activities you can eliminate these are the activities that are important to one time but no longer too relevant at other.
The three things to accomplish in a day.
Your ability to define three core tasks of a day, and then solely focus on these three tasks can contribute most value to your business as well as in your life. First, step is to make a list of everything that you need to do over the course of a week.
Once you made your list. Define three tasks that you can do that add greatest value to your organization. If you are unsure about three activities consult to your boss and sort out these activities. Because these three activities whatever it is, can make more chances for your success.
One step for today.
The best approach to overcome procrastination is to focus on a single step at a time. You can carry out a giant task in life once you discipline yourself to take one step at a time.
In this way, you can also carry out your health and fitness goals by taking one step each day, eating little less and exercising little more day after day, month after month.
Take time to upgrade your skills.
De-motivation comes from the feelings of inadequacy and lack of confidence in your key area. Once you upgrade your skills in your particular area so that you can do the job in an excellent fashion. And this helps you to reduce the time required to carry out your work.
The reason for upgrading skills is because in a rapidly changing world with time your skill knowledge becomes obsolete. The best approach to save time and energy is to get better at your key tasks. Because better you are at a key task the better you will feel and more confidence you will have. When you have the expert level skills, you will find easier to overcome procrastinate.
Two steps to become a master in your field.
1. Read at least one hour per day in your field.
2. Take every course and seminar on your selected topic in your city.
Because the more you learn, the better you will become and the more confidence you will feel. Like, building your physical muscles through physical exercise, you can also build your mental muscles with mental exercise. The good news is that there is no limit on how far you will go. It is up to you how advanced you want to become in your field.
Find your hurdle point.
Between where you are and where you want to go. There is always a hurdle point that you have to overcome to reach your destiny. The best approach is to use your time and talent so that you can concentrate your mental energies on the key area. Once you identify your limiting factor you can work on it and increase specific skills that double your progress in a short period of time.
Even, I suggest you make a list of every step and examine every activity to find out exactly what is holding you back. Take responsibility for your problem, be honest, and search, the lack of skills that holding you back. Determine what set your speed to accomplish your goal. And work harder to improve those skills.
Push yourself to accomplish your task.
The best approach to overcome procrastination is to think you have only one day to complete your work. Imagine you receive an emergency message and that you are going out of town for a month. Before leaving town, you need to do all the important tasks. Now whatever your priority to do tasks before leaving town, go on and do it.
The good news is that once you complete your task, you will feel better and you increased your self-esteem as because you go beyond the point where normal people quit.
The Seven simple steps to double your productivity.
1. Decide exactly what you want in your life.
2. The moment you decided your major aim. Write it down on a piece of paper. When you wrote down your goal you will become crystal clear and on the other hand, the unwritten goal leads to confusions, vagueness, misdirection and many mistakes.
3. Once you decided your goal set deadline and sub-deadline. Because without a deadline and sub-deadline you will start procrastinating. On the flip side, deadline and sub-deadline create urgency to carry out your goal faster.
4. Now make a list of every skill you need to acquire to reach your goal. A list gives you a visual picture of the large object you need to carry out.
5. Now the time is to organize your list. Organize your list by priority. Sit down and think what needs to be done first and what needs to be done last. List all tasks in order that they need to be done.
Once you write your goal and make a list of all the activities you need to acquire according to priority. You will become far more productive and efficient.
6. Start taking action on your plan immediately. Because executing the average plan is far better than a brilliant plan on which nothing is done. You can only reach your goal once you start taking actions.
7. Decide every single day that you will do something each day that adds value to your goal. Build this habit in your daily schedule. As this sole decision build discipline and increase your speed to do your goal.
Suggested Reading: The productivity Project.
The power of Pareto Principle.
The Pareto principle states that out of your 100% task, 20 percent are of most important. Because twenty percent of your activities will count eighty percent of your result.
The Pareto principle state that you 20% tasks add more value to your work as well as in life than 80% tasks.
It means that if you have a list of 10 items to do, two of them are the most important activities and will add a pile-up a major role in your success.
Do you know, the average person procrastinate on twenty percent task that adds a major role in its success? He often seems to busy all day long but accomplishes very little. Because they are busy doing activities that have low value and procrastinate on high-value tasks. But if they complete twenty percent activities then they really can make a difference in their career.
Remember the most valuable task you do each day are the hardest and most complex one. But, it is the only task that pays you off in the long run.
The time required to complete the important task is the same as that of the time required to complete the unimportant task. But after completing an important task you will feel pride. But when you accomplish the low-value task you will get little or no satisfaction.
Say No to others.
The fact is that you will not do all tasks in a day. You need to eliminate other unimportant tasks. So why not procrastinate on low-value task. Because deliberately and consciously procrastinate on small value tasks can free up your time and energy to do high-value tasks. Because the difference between high and low-performance people is largely determined by what they chose to procrastinate on.
Decide today to procrastinate on low-value tasks and outsource the entire low-value tasks that do not make contributions to your work as well as life.
One of the most powerful words to manage your time is to say ‘no’ to all unimportant things. Say no to everything that does not add value to our life.
Continually review your life and work to find time-consuming tasks and activities that you can abandon. Once you determine the time-consuming task, you can eliminate so that you can have more spare time.
Be optimistic in every situation.
To keep motivate yourself, you must become an optimist person and refuse to affect your mood by daily setbacks. Because emotions we feel whether positive or negative depends upon the nature of how we interpret events. Your emotions are not defined by the circumstance you involved in, but how you interpret those circumstances.
To become optimistic, you must develop four special behaviors and the good news is you can learn these behaviors through practice and repetitions.
- Optimist people look good in every situation.
- Optimistic people learn a valuable lesson in every setback.
- Optimist people always look for solutions in every problem. Instead of blaming others they take action and search for solutions.
- Optimists people think and talk continuously about their goal.
The moment you start visualizing your goal and start talking to yourself in a positive way. You will start feelings focused and creative and also experience a great sense of control.
You can use magic words “I can do it! I can do it! I can do it!” to keep yourself motivate and to overcome the feelings of doubt and fear. And to enhance your self-esteem you can affirm these lines “I like myself! I like myself!”
Slice and Swiss technique.
Do you think why we ever procrastinate? We procrastinate because we set a giant goal that seems impossible to carry out in the first place. But you can use these two techniques that help you to resolve the giant tasks that seem overwhelming in the first place and force you to do one by one step at a time.
The first technique to split your project is to use the “salami slice” method. In this, we lay out the task in details and proceed to do one single step at a time. Psychological, it is easier to do one task at a time then to complete as a whole. Once you take action and complete your first step, you will feel happier and more powerful. Accomplishing one step also force you to do another.
When you start with the tiny task and complete it. You will feel motivate and ready to do another task and then another. Through this way, the bigger tasks you complete, the better and happy you feel.
Likewise salami slice, the Swiss cheese is also used to split giant tasks, but in this technique, we split our work for a specific period of time. You can make your specific chunk of time to do your tasks, set out thirty, sixty, or ninety minutes to do your tasks. Once you complete your time chunk stop doing your work and do something else’s.
Compose large chunks of time.
The key to adopting this habit is to plan your day in advance. Make an appointment with yourself to enhance your skills. Set aside thirty, sixty, or ninety minutes each day to work non-stop on your task. In this time segment, turn off your telephone and eliminate all the distraction that takes you off the track.
Once you set and work non-stop for thirty, sixty, or ninety minutes. You can do three times as much work was done than you could ever do in the place where you surrounded by people and bombarded by telephone calls.
Stick with single-handed task until it is finished.
Develop a habit of doing hundred percent task in a single sitting. However, if you find yourself distracting you can use the line to get back on track, “Back to work! Back to work! Back to work!”. Because the tendency to start your work and stop and then come back after some times to do it. This increase the time required to complete the task by five hundred percent. As because each time you need to familiarize yourself with the work, where you left and from where you need to start.
By working single-mindedly you can reduce the time required to complete the task by half. The more you discipline yourself to work on a single-handed task, the more work you do and produce the work of higher quality in less time.
Above article is the summary of Eat that frog book written by Brian Tracy.